Create an invoice
Follow the steps to create an invoice in Cobo, ensuring all necessary information is included for accurate billing.
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Click on Cobo Portal, find Invoicing, then click Open to open Invoicing.
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On the Invoices page, click Create Invoice.
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Fill in the following information.
General information:
- From: Select a title from the dropdown menu.
- Payment Due: The invoice’s due date.
- Issued On: The date the invoice is issued.
- Client: Select a client from the list, which only shows clients in the Active status. You can also add a new client manually. Click Add CC Recipients to add email addresses for those who should receive a copy of the invoice.
- Expected Payment Tokens: Select one or multiple payment tokens. If you select multiple tokens, the payer can choose any one of them to complete the payment.
- Package (Optional): Enter the name or description of the service package arranged with the client, up to 50 characters.
- Billing Cycle (Optional): Enter the billing cycle (for example, monthly, quarterly, or annual), up to 50 characters.
- Client Account (Optional): Enter the client’s payment account, up to 50 characters.
- Memo (Optional): Enter a memo of up to 500 characters.
- Category (Optional): Enter a category of up to 100 characters.
- Recurring Invoice (Optional): Toggle the option on if you want the invoice to repeat. You can select the frequency and choose how you want the repetition to end.
Item lines:
- Line Type: For item information, select Item as Line Type.
- Item: Name or description of the item, with a character limit of 3-100 characters. To add more items, click Add an Item.
- Description (Optional): Additional description for the item, up to 200 characters.
- Note (Optional): Additional notes for the item, up to 200 characters.
- Quantity: Enter a positive integer.
- Unit Price: Enter a price with no more than 8 decimal places.
- Discount (Optional): Enter a discount as a percentage.
- Tax (Optional): Enter a tax rate as a percentage greater than 0.
Discount lines:
- Line Type: For discount information, select Discount as Line Type.
- Description (Optional): Description for the discount, up to 200 characters.
- Quantity: Defaults to 1.
- Unit Price: Enter a positive number as the amount to be deducted.
- Note (Optional): Additional notes for the discount, up to 200 characters.
Overall Discount: Additional discount applied to all items on top of individual item discounts.
The amounts are calculated automatically:
- Amount for each item: Amount = (Unit price * Quantity * (1 - discount percentage) * (1 - overall discount percentage)) * (1 + tax).
- Amount without Tax: The total amount before tax is applied.
- Total Tax Amount: The total tax amount, calculated by applying the tax rate to the discounted price of each item.
- Due: The total amount due with tax minus any discount lines, displayed with up to 6 decimal places.
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Either click Save Draft to save the current invoice as a draft, or click Submit to proceed with the invoice. If the system detects that the client’s status is Frozen, a prompt will indicate that the invoice cannot be sent.
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After you click Submit, the invoice status will change to Submitted and a payment link will be generated. The invoice will be pending review. Once the invoice is approved, click Send to send the invoice to the client. If rejected, the invoice status will return to Draft.
If the status remains Sending for an extended period, please contact the Cobo invoice support team at invoiceservice@cobo.com.
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